Charging Policy

  1. Introduction

This charging policy has been compiled in line with DfE requirements and in accordance with the Education Act, 1996, Immigration and Asylum Act 1999 (part VI) and Education (Residential Trips) (Prescribed Tax  Credits) (England) Regulations 2003 (SI 2003/381).

All education during school hours is free. We do not charge for any activity undertaken as part of the National Curriculum.

  1. School Trips & Activities During School Time (Including Swimming)

No charge will be levied in respect of day trips or activities that take place during school hours or are part of the curriculum.

When organising school trips or activities which enrich the curriculum and educational experience of the children, all parents/guardians will be invited to contribute to the cost of the trip/activity; all contributions are voluntary. However, it may be necessary to cancel the trip if insufficient contributions are received to cover the cost of the trip/activity.

Trips/activities that proceed may include children whose parents/guardians have not made any contribution; these children will not be treated any differently to those children whose parents/guardians have made a contribution.

If a parent/guardian wishes their child to take part in a school trip or event, but is unwilling or unable to make a voluntary contribution, the child will be allowed to participate fully in the trip or activity, provided the trip or activity proceeds.

For some trips/activities, the school will contribute towards the overall cost of the trip/activity. Parents have a right to know how each trip is funded. The school provides this information on request.

  1. After-School Clubs

From time to time, after school clubs and activities will be available to children.  Contributions may be requested from parents/guardians to cover the costs associated with providing the after school club.       

  1. Damage/Loss to Property

A charge may be levied in respect of wilful damage, neglect or loss of school property (including premises, furniture, equipment, books or materials), the charge to be the cost of replacement or repair, or such lower cost as the Headteacher may decide.  In certain circumstances such matters to be referred to the Finance & Premises Committee.

  1. Materials and Equipment

We may request voluntary contributions towards the cost of materials used in Art, D.T. and other curriculum activities.

  1. Lettings

The school offers its premises to hire based on a scale of charges determined by the Governing Body. The lettings arrangements and scale of charges are reviewed by the Finance & Premises Committee on an annual basis.

  1. School Meals

School meals are managed directly by the school and the charges for meals are therefore determined by the Governing Body. The charges are designed to completely cover the cost of the provision of school meals, including all catering supplies, catering staff salaries, supply and maintenance of catering equipment and utility charges.

School meals are reviewed annually by the Finance & Premises Committee at their summer term meeting and changes implemented at the beginning of the academic year.

School meals are provided free of charge to those children whose parents/guardians can provide suitable evidence of having successfully applied to the Local Authority for the provision of free school meals. Universal Infant Free School meals is currently a government initiative, providing meals free of charge to all Reception and KS1 Children wishing to opt in.

The school invoices the parents on a half termly basis and collects monies electronically via an electronic payment system or App ‘School Gateway’. Dinner Money balances accrue daily with each meal taken but an initial invoice with an anticipated full term’s charge is calculated and provided to parents at the start of each half term.

The school office is responsible for the collection of all meal monies. The following             procedures have been designed to ensure that no debt will arise from the non-payment of school meals exceeding an amount equivalent to the meal charge for four weeks.  

  • Initial Invoice

Invoices for school meals are issued to parents/carers on a half-termly basis at the beginning of each half-term. Payment is requested by instalments or in full for the half term. The balance must be settled in full by the last day of the half term for the child to be enrolled for school dinners the following half term. The date by which payment in full is required will be stated clearly on the invoice. Parents may pay in advance, in full for the half term, by a weekly minimum (£meal per day x 5) or any other chosen instalment in excess of a week’s meal charge.

  • Reminders & Termination of School Meal Service to Pupils

Weekly monitoring and reconciliation will take place and reminders to pay will be e-mailed weekly. If no payment has been made by the third week, the parent will be called and reminded to pay so their child may continue to receive dinners.  If still no payment is received by the 4th week, the parent will be requested to move their child on to packed lunch.  Parents who repeatedly fail to make timely payments for three consecutive half terms will be requested to move their child on to a packed lunch.

  1. Other Charges

The Headteacher, Finance & Premises Committee or Governing Body may levy charges for miscellaneous services up to the cost of providing such services e.g. for providing a copy of an OFSTED report. 

Reviewed and approved by the Finance & Premises Committee in January 2016.